Administrative Assistant

 

Department: Hunstman Cancer Institute Research Admin Dept
Role: Administrative Assistant
Pay Rate Range: $15.19 - $28.08
Shift: Days
Work Schedule: Monday - Friday
Full Time

Job Summary

Administrative Assistants in the Huntsman Cancer Institute Research Administration department work directly with researchers and are essential to their success. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time he/she can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.

This position provides complex administrative support for various labs and/or shared resources cores, including grant pre- and post-award support, accounting and human resources functions, travel planning, event coordination, and negotiation of University systems.

This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at HCI if they are healthy and without COVID-19 symptoms.


Responsibilities

Essential Functions
1. Assists department/lab with business planning and goal setting.
2. Assists with the development of department/lab budgets, annually and for each grant application/funded award.
3. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
4. Collects, organizes and analyzes data for specialized reports, such as employee salary distributions.
5. Assists with the implementation of department and University policies and procedures.
6. Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

Problem Solving
This position is responsible for solving office problems such as payroll or accounts payable issues, solving staff, faculty and student problems or directing them to someone whom can and supervisory and personnel issues. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.

Disclaimer
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

APPLY HERE