Program Data & Grant Compliance Manager

 

Posted: 02/16/2021

Salt Lake City, UT 84111
Full-time
Salary: $50,000.00 to $55,000.00 /year


Apply Here: https://www.indeedjobs.com/jobs/9eddc8ddc1edd945f096?from=snippet

Posted: February 16, 2021

Position: Program Data & Grant Compliance Manager

Full-Time Equivalency: Regular, Full Time, Exempt

Hours/Week: 40

Compensation range: $50,000 - $55,000

Reports to: Chief Financial Officer

Direct Report(s): None

Organization Overview

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited child care and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life.

Mission: YWCA Utah is dedicated to eliminating racism, empowering women,

and promoting peace, justice, freedom, and dignity for all.

YWCA Utah is an equal employment opportunity employer and values a diverse workplace.

Position Summary

Manages integrity and functionality of domestic violence services data collection systems, assuring that all domestic violence services are compliant with federal rules, state and local jurisdiction funding sources and designed to produce reports in a user friendly manner that satisfies funder outcome and output reporting requirements. Ensures organization is compliant with all aspects of grant management from contract initiation through to the final report through systematic oversight of required documentation and maintenance of communications with all relevant departments; will gradually build & assume particular expertise in public funding streams.

Essential Job functions

  • Employs deep understanding of all DV services contracts, grants and other funding sources to assure data system is compliant and expectations of standardized data collection processes are met.
  • Manage timeliness, quality, accuracy and maintenance of all recordkeeping related to DV

services including program accounting, data collection, evaluation systems and program reports submitted to the government and other funding sources.

  • Serve as primary liaison to contract monitors and funding sources in order to ensure program compliance with all contract and funding requirements. Compliance may include but is not limited to participant intakes, eligibility, keeping accurate program data and financial records, supplying statistics and reports, preparing for site visits, and if needed, make presentations to funders.
  • Continue to develop, implement and maintain a quality assurance process alongside the VP of DV & Residential Services to monitor contract compliance on all staff training, forms, services, program file documentation, reporting and any other contract requirements.
  • Maintain familiarity and expertise with shelter licensing requirements, record keeping, compliance measures and annual auditing requirements. Conduct annual audit alongside Director of Residential Services & Clinical Director for shelter licensing probe.
  • Maintain and safeguard accurate physical files and computer records. Store and retain files and records in accordance with legal and contractual requirements.
  • Help prepare annual tax credit compliance reports, prepare for tax credit audits, and prepare any other Section 8, LIHTC, or other compliance-related monitoring of the Critchlow LLC. This includes online reporting.
  • Prepare all government reports for DV services accurately and on time, including daily, weekly, monthly and quarterly data collection and analysis.
  • Prepare management reports with residential services data as requested; analyze program data; use data analysis to inform program improvements.
  • Work closely and constructively with business office staff as needed to ensure strict recordkeeping and accountability.
  • Assist with year-end financial statement audit as needed.
  • Assist the VP of DV & Residential Services with monthly, quarterly and annual reports.
  • Assist the VP of DV & Residential Services and IT Manager in program database development and ongoing compliance and necessary changes related to grant requirements.
  • Assist in the development and delivery of training for program staff related to contract compliance, reporting, and contract expectations.

Recordkeeping

1. Keep all records necessary to ensure that work is conducted in accordance with agency, contractual, and legal requirements.

2. Keep all personnel records, timesheets, and other records in accordance with agency requirements.

Quality and Quantity of Performance

1. Maintain overall performance quality and quantity at a satisfactory level as outlined in the performance review.

Accountability and Relationships

1. Communicate directly with other team members and supervisor to problem solve, resolve conflicts and make decisions.

2. Attend all required staff meetings, individual supervision, agency-wide staff and other trainings, as well as any other meetings as requested.

3. Articulate and promote high ethical, legal, and professional standards in all YWCA programs, activities, and services, and with all agency publics.

4. Establish and maintain effective working relationships with agency staff in other programs and departments and any other organizations and individuals important to the success of the YWCA’s work.

Competencies & Essential Skills:

  • Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.
  • Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers. Exceptional communication skills and ability to respond to difficult situations.
  • Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.
  • Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of anti-racism, gender equity and violence against women.
  • Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.
  • Judgement and Decision Making: Ability to exercise initiative, sound judgement and problem solving techniques in the decision-making process.
  • Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.
  • Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.
  • Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.

Ideal candidates will have the following:

  • Welcoming & inclusive personality
  • General knowledge of direct victim services, violence against women and sexual violence issues; gender and race equity, from a feminist perspective.
  • Understanding of equity, anti-oppression and trauma-informed philosophies.

Qualifications

  • Bachelor’s degree from an accredited college or university in women’s studies, political science, public policy, communications, criminal justice, social work. MPA or related strongly preferred with 2 years of experience in data analysis, contract compliance or outcome evaluation.
  • Or Associates degree from an accredited college plus 4 or more years’ experience in data analysis, contract compliance or outcome evaluation.
  • Or High school diploma plus 7 or more years of relevant data analysis, contract compliance or outcome evaluation.
  • An understanding of, and agreement with, YWCA Utah’s mission, values and philosophy regarding the elimination of racism, empowerment of women and commitment to anti-oppression work and social justice.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Advanced computer skills. Proficient in Word, Excel, and online databases.
  • Able to read, analyze, interpret and respond to contracts and their requirements.
  • Understanding and commitment to issues of cultural diversity and anti-racism.
  • Ability to work scheduled hours on a regular basis, some weekends and evenings required.
  • Proficiency with general office duties, computer systems and technology.
  • Excellent writing, interpersonal communication, and public speaking skills.
  • Demonstrated ability to work independently, manage time, evaluate progress, and adjust activities to complete projects within established timeframe.
  • Demonstrated experience functioning within multidisciplinary settings.
  • Skilled in establishing effective working relationships.
  • Ability to collaborate and invite collaboration.
  • Able to demonstrate skills in effective communication, conflict resolution and problem solving.
  • If driving on business, a valid Utah driver’s license, access to an automobile, and valid auto insurance required.

Physical/Sensory Demands

Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach and other events occurs routinely.

Equal Opportunity Employer

YWCA Utah is an Equal Opportunity Employer (EOE). If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.

How to apply: By resume through Indeed

Closes: 5 pm March 5th 2021

Timeline: Initial interviews will be held the week of March 9th with second interviews the week of March 16th.